Maintaining student records and status
Keep your university record up to date
The University must check that you are allowed to study in the UK before you enrol. To do this, we need specific information from you. This must be kept up to date throughout your studies.
Maintain your study conditions
Attendance and engagement
To meet your visa requirements, you must study full-time at the University of Hull and attend all lectures, seminars, tutorials, and group projects. Postgraduate students must also keep a record of supervision meetings.
Attendance requirements may vary by course.
Undergraduate and Postgraduate Taught students must tap in with their student card at the start of each class to register attendance for all timetabled teaching events during taught modules. During the course's dissertation stage, Postgraduate Taught students are also expected to attend regular supervision meetings.
Postgraduate Research students must attend at least one meeting with their supervisor each month.
Authorised Absence
You can request authorised absence from your course, but approval is granted only in specific circumstances. Your request may be declined if the absence could negatively impact your studies or breach visa conditions. To request an absence, complete the form in your Hubble Portal.
Research Leave (Postgraduate students only)
Postgraduate students who need a period of research leave must request this at least 7 days in advance by completing the form in your Hubble Portal.
Research leave must be approved by your Faculty and supervisors and confirmed as a requirement of your course. You must maintain contact with the University and continue to engage with your supervisors throughout.
We will notify UKVI of a change of study location at the start and end of your research leave.
Visa Requirements
As your Student Visa sponsor, we are required to contact UKVI if you:
- Do not enrol for your course. It is your responsibility to complete enrolment for each year of your programme of study
- Do not meet the attendance and engagement requirements of your course
- Suspend or defer your studies
- Complete your studies earlier than expected
- Withdraw from your studies
In any of these cases, Student Visa sponsorship will be withdrawn. UKVI will contact you about your visa and give you a date by which you must leave the UK.
Changes to your study
Changing your programme of study
If you want to change your course, please contact our team to discuss how it may affect your visa.
Withdrawing or suspending studies
If you want to suspend your studies or withdraw from your course, please contact our team to discuss how it may affect your visa.
- If you suspend your studies, you must leave the UK as your Student visa sponsorship will end. A new visa will be needed to resume your course
- If you withdraw from your course, your Student visa sponsorship will end. You must leave the UK or apply for another type of visa, if you are eligible to do so
- Retain evidence of the date you left the UK as you may need to provide this later
If you need more time to complete your course
If you need more time to complete your course, please contact our team to discuss how it may affect your visa. You may need a new visa if your current one does not cover your extended study period. This could include:
- Exam resits
- Reassessments
- Deferred dissertation
- Academic extension
- Repeating a year
Extending your visa is subject to eligibility checks for further visa sponsorship and will incur additional costs, so we recommend you get in touch as early as you can to find out more about your options.
Working in the UK during your studies
Depending on your course and visa conditions, you may be able to work between 10 and 20 hours per week while in the UK.
- One week is any 7-day period starting on Monday.
- Voluntary work and work done in the UK for an overseas company count towards your limit.
- There are restrictions on the type of work you can do (for example, you must not be self-employed, engage in business activity or work as a professional sportsperson or entertainer, or work in a permanent full-time job). You must check your visa conditions carefully and keep up to date with any changes.
- Work should not interfere with your studies or prevent you from attending University.
- Students studying a part-time course on a Student visa are not permitted to do any work in the UK (including voluntary work and placements/internships).
Holiday periods
If you are studying a full-time degree-level course on a Student Visa, you can work more than 20 hours a week during the University’s published holidays (Winter break and Easter vacation). Check key dates before working extra hours. If your course has non-standard term dates, check with your faculty directly.
Postgraduate students (Masters or PhD) are not allowed to increase working hours outside of the University’s Winter and Easter breaks as you are in full-time study throughout the year until you have completed your course.
After your course ends
- Once you have completed your course, you can work more than 20 hours a week until your visa expires. If you finish your course earlier than expected, UKVI may bring forward your visa expiry date.
- Masters students are not allowed to work more than 20 hours a week until after the course end date stated on your CAS. This includes the period between the end of Trimester 3 and your course end date.
- It is your responsibility to notify your employer if at any point you become aware that you are required to resume your studies (e.g. to take reassessments or repeat part of your course). If this happens, you will be considered to be in full-time study again and must not work more than 20 hours a week.
Our obligations as your visa sponsor
- Ensure up-to-date contact details for all students on a Student Visa.
- Keep copies of your passport, eVisa/BRP, and your ATAS certificate, if applicable.
- Inform the Home Office if you fail to enroll or if your visa status changes.
- Monitor attendance and report any significant absences or non-compliance.
- Notify the Home Office if you withdraw, defer, suspend, or complete studies early.
- Report any significant changes to your programme of study or circumstances.
