Procurement

Procurement overview

• The procurement mission is to ensure that procurement knowledge is shared and support is given to the best extent possible within the university to ensure that the University of Hull achieves value for money for all non-pay expenditure and any associated risks are controlled accordingly for the purchase of all goods and services.
• The University of Hull operates a no PO, no pay policy when paying suppliers. Please ensure that you have received a purchase order prior to delivering any services or goods to the university.
• The University of Hull is a member of the NEUPC purchasing consortium and where possible we prioritise purchasing via a framework.
• The University of Hull does not consider itself to be a Contracting Authority and whilst its procurement processes are aligned to the Public Contract Regulations it does not deem itself to be governed by Public Contract Regulations or the Procurement Act 2023.

Procurement policies

• Terms and conditions of purchase

Supplier information

• The University of Hull uses its preferred suppliers and contract suppliers, usually appointed by a competitive tender or framework to order any goods and service requirements that it may have. All suppliers are reviewed quarterly.
• As the university is not a contracting authority it is down to the discretion of the university if requirements are published.
• Whilst the University does not operate under the contracting authority regime Procurement activity must be in accordance with the Procurement Policy and the Value for Money Policy.
• Invoices should be sent to accounts-payable@hull.ac.uk. All invoices should quote a valid purchase order number generated from the Universities ERP system.
• The University of Hull operates a no PO, no pay policy when paying suppliers. Please ensure that you have received a purchase order prior to delivering any services or goods to the university. The purchase order will be an 8 digit number.
• We expect all suppliers to transact under the University Terms and Conditions unless a separate signed contract is put in place and agreed by both parties.
• The university uses Workday ERP system to process purchase orders and payments.
• Registered suppliers may also access the Workday supplier portal to create invoices and view purchase orders by e mailing accounts-payable@hull.ac.uk for access.
• The University payment terms are 30 days from date of invoice receipt

New supplier form

HR & Finance Knowledge Base - New Supplier process