-
Scheduling Officer
The Student Services Directorate are seeking to appoint a Scheduling Officer to be part of the centralised timetabling team within Registry Services. The Directorate aims to provide high quality advice, guidance and support to all our students. Comprising of a variety of areas, the service places student achievement, success and retention at the core of its business and takes a proactive approach to student support. Registry Services is a central support department responsible for many administrative services that are provided to students and other areas of the University, including registration, student and course records, examination arrangements, results, visa compliance, timetabling and award ceremonies.
The scheduling team will drive significant improvement in the student experience and in the more efficient use of the University estate. The University recognises that the provision of an accurate, stable timetable is a key building block to support student success and achievement. With a constrained estate then there is a key role to be played by dedicated and skilled timetabling staff.
The Scheduling Officer will manage and maintain the scheduling processes and will be responsible for the production of the teaching and examinations schedule in a specific faculty. The team will need to work together to ensure all scheduling processes are consistent across the University. The work is complex in nature, working with specialist software and systems and requires particular skills in data handling and problem solving.
The role involves the collection of data and scheduling requirements from varied sources, the interpretation and checking of data, and producing reports and statistical information. It is a key part of the role that the post holder works closely, builds and maintains links with faculty colleagues and central University departments.
The post holder will be responsible for the recruitment, management and co-ordination of invigilators to ensure the efficient and effective delivery of the University examinations.
To discuss the role informally please contact Nikki Davies, Nicola.Davies@hull.ac.uk, 01482 465980.
Closing Date: 01 Jun 2018
Category: Professional, Management and Snr Admin
Closing Date: 01 Jun 2018
-
Visa Compliance Administrator (2 posts)
As a result of a re-organisation in Registry Services we are looking to appoint two proactive Administrators to join our busy team who will provide an outstanding service to all stakeholders. The role is within the Visa Compliance Team of Registry Services, this central support department is responsible for many administrative services that are provided to our international students. The post-holder will be responsible for ensuring the University fulfils its responsibilities and maintains its status as a Highly Trusted Sponsor under Tier 4 of the Home Office’s Points Based System (PBS). This will include enrolment, maintenance of the student record, the monitoring of data relating to the students attendance in accordance with University policies and procedures and will participate in the administrative processes associated with the issuing of Confirmation of Acceptance for Studies (CAS) statements to students needing Tier 4 visas.
The post involves frequent liaison with staff across the University, as well as external partners and you will have excellent ability to communicate accurately and clearly both in writing and verbally.
You will be educated to A-Level standard (or equivalent) and have experience of working within a busy office environment. You must have good organisational skills and strong attention to detail, excellent interpersonal and communication skills, excellent IT skills and a demonstrable ability to follow guidance in handling sensitive and personal information. The ability to work proactively and solve problems is essential as is the ability to work both independently and as part of a team. We are also looking for someone who can demonstrate excellent customer service who is able to familiarise themselves with both internal and external policies and procedures and to comply with these at all times.
This is an exciting opportunity to join a highly motivated team dedicated to providing an excellent service to both staff and students. Please note interviews will take place on the 12th June 2018.
For informal enquiries please contact the Head of Business and Systems, Gareth Willson, T: 01482 463209 E: G.P.Willson@hull.ac.uk
Closing Date: 05 Jun 2018
Category: Professional, Management and Snr Admin
Closing Date: 05 Jun 2018
-
MB BS Phase II-III Coordinator
Are you ready for a new challenge in a different kind of Medical School?
Incredibly organised?
Passionate about delivering exceptional customer service?
Hull York Medical School is looking for two experienced administrators to join our team responsible for the coordination of our 5 year undergraduate medical programme (MB BS).
This is an exciting time to join the School as we prepare for a significant increase in our medical student numbers. You will be on the frontline leading the delivery of an enthusiastic and high-quality service to our students, staff and visitors every day. You will have an opportunity to shape our processes, ensuring that they are effective, efficient and student-focussed.
We are looking for candidates who are highly organised, collaborative, friendly, energetic and have excellent communication skills. You will need to demonstrate the ability to build strong working relationships across a complex multi-site organisation, as well as showing a commitment to improving the overall quality of the student experience.
In return, we can help you realise your potential in a demanding role within a supportive environment.
To discuss these roles informally, please contact Sarah Fordham, Programme Manager T: 01482 464701 E: sarah.fordham@hyms.ac.uk.
We are also looking for a MB BS Phase I Coordinator, please follow the link for further details http://jobs.hull.ac.uk/HY0221
Closing Date: 06 Jun 2018
Category: Professional, Management and Snr Admin
Closing Date: 06 Jun 2018
-
MB BS Phase I Coordinator
Are you ready for a new challenge in a different kind of Medical School?
Incredibly organised?
Passionate about delivering exceptional customer service?
Hull York Medical School is looking for two experienced administrators to join our team responsible for the coordination of our 5 year undergraduate medical programme (MB BS).
This is an exciting time to join the School as we prepare for a significant increase in our medical student numbers. You will be on the frontline leading the delivery of an enthusiastic and high-quality service to our students, staff and visitors every day. You will have an opportunity to shape our processes, ensuring that they are effective, efficient and student-focussed.
We are looking for candidates who are highly organised, collaborative, friendly and have excellent communication skills. You will need to demonstrate the ability to build strong working relationships across a complex multi-site organisation, as well as showing a commitment to improving the overall quality of the student experience.
In return, we can help you realise your potential in a demanding role within a supportive environment.
To discuss these roles informally, please contact Sarah Fordham, Programme Manager T: 01482 464701 E: sarah.fordham@hyms.ac.uk.
We are also looking for a MB BS Phase II-III Coordinator, please follow the link for further details http://jobs.hull.ac.uk/HY0220
Closing Date: 06 Jun 2018
Category: Professional, Management and Snr Admin
Closing Date: 06 Jun 2018
-
Programme Administrator
Are you passionate about delivering exceptional customer service and providing high-quality support to students and academic colleagues?
Hull York Medical School is looking for an experienced administrator to join our team responsible for the co-ordination of postgraduate programmes.
You will be specifically responsible for the delivery of postgraduate taught programmes and will work with a range of stakeholders including an enthusiastic and highly motivated student body and academic programme leads. You will have the opportunity to shape our processes, ensuring that they are effective, efficient and student-focussed.
We are looking for a candidate who is highly organised, collaborative, welcoming, energetic and has excellent communication skills. You will need to demonstrate the ability to build strong working relationships across a complex multi-site organisation, as well as showing a commitment to improving the overall quality of the student experience.
In return, we can help you realise your potential in a demanding role within a supportive environment.
To discuss this role informally, please contact Sarah Fordham, Programme Manager T: 01482 464701 E: sarah.fordham@hyms.ac.uk.
Closing Date: 05 Jun 2018
Category: Professional, Management and Snr Admin
Closing Date: 05 Jun 2018
-
Generalist Advice Centre Adviser
HUU is a unique environment - We are a charity with a great team made up of permanent staff supported by student staff and volunteers to provide our members (the students of the University of Hull) with opportunities to create change, gain new skills and experiences, access help and support when needed, make friends, earn a crust, explore a new city (the City of Culture for 2017!) but most importantly – have a great time!
HUU is run by students who have been elected by their fellow students. These Student Officers listen to the problems students face individually or as groups and campaign for improvements – their aim is to ensure students studying at the University of Hull gain valuable life skills as well as the best education possible.
A key vacancy has now arisen for a Generalist Advice Centre Adviser to undertake the student welfare case load within the Union’s highly regarded Advice Centre. The post holder will be expected to undertake and maintain an extensive personal caseload.
This is a part time position of 30 hours per week for 52 weeks. The Advice Centre is part of Hull University Union and provides free, impartial confidential advice, information and representation to students on a wide range of practical issues. Our advice team consists of 4 permanent staff including a part-time Receptionist to support the four advisory roles.
The successful applicant should have;
- Previous experience in providing case work advice, working with confidential information and under the GDPR.
- Essential knowledge of Higher Education, ideally with experience in housing matters, academic matters, benefits and money advice.
- An empathetic approach with ability to build and maintain trust, to be non-judgmental, and remain impartial.
- Experience of assisting with training/workshops/campaigns.
- Excellent time management skills.
- Experience of working as part of a team with the ability to work in an autonomous and independent way.
- A calm approach to case management with the ability and resilience to deal with difficult situations.
- Previous experience of using social media for marketing purposes.
- Experience of using all Microsoft packages.
- A proactive approach to own professional development.
If you are ambitious and interested in working for Hull University Union, please click the 'Apply Online' button below.
For an informal discussion, telephone Gina Rayment the Advice Centre Manager on (01482) 466266.
Closing Date: 04 Jun 2018
Category: Professional, Management and Snr Admin
Closing Date: 04 Jun 2018
-
Administrator
As a result of a re-organisation in Registry Services we are looking to appoint Administrators to join our busy team who will provide an outstanding service to all stakeholders. The role is within the central support department responsible for many administrative services that are provided to students and other areas of the University, including enrolment, student and course records, examination arrangements, results, visa compliance, timetabling and graduation ceremonies.
The post involves frequent liaison with staff across the University, as well as external partners and you will have excellent ability to communicate accurately and clearly both in writing and verbally.
You will be educated to A-Level standard (or equivalent) and have experience of working within a busy office environment. You must have good organisational skills and strong attention to detail, excellent interpersonal and communication skills, excellent IT skills and a demonstrable ability to follow guidance in handling sensitive and personal information. The ability to work proactively and solve problems is essential as is the ability to work both independently and as part of a team. We are also looking for someone who can demonstrate excellent customer service.
This is an exciting opportunity to join a highly motivated team dedicated to providing an excellent service to both staff and students. The proposed interview date for the above posts will be 12 June 2018.
For informal enquiries please contact the Head of Operations, Nikki Davies, T: 01482 465980 E: nicola.davies@hull.ac.uk
Closing Date: 29 May 2018
Category: Professional, Management and Snr Admin
Closing Date: 29 May 2018
-
Team Leader
As a result of a re-organisation with Registry Services, we are looking to appoint team leaders to lead a small team within Registry Services.
Registry Services is a central support department responsible for many administrative services that are provided to students and other areas of the University, including enrolment, student and course records, examination arrangements, results, visa compliance, timetabling and graduation ceremonies.
Reporting to the Head of Operations, this post is one of 3 team leader roles within Registry Services. The post holder will lead a team of Administrators supporting the achievement of Registry Services key performance indicators to improve the student experience and their progression and success.
The successful candidates will need to have proven communication skills to foster good working relationships within the service and across university service teams. Experience of supervising staff and delegation of work is essential, and confident in the use of administrative systems and processes.
The proposed interview date is 11 June 2018.
If you would like to discuss either of these roles informally, please contact Nikki Davies, Head of Operations, Tel: 01482 465980 Email: nicola.davies@hull.ac.uk
Closing Date: 29 May 2018
Category: Professional, Management and Snr Admin
Closing Date: 29 May 2018